A commercial lease agreement allows a business to rent a commercial property from a landlord and is significantly different from residential leases. Having a guide to negotiating commercial leases and how to negotiate leasing office space is invaluable as there are many costly mistakes that can be made, as well as missed opportunities with lease agreement terms.
Read below and discover how to navigate a commercial lease and secure the right property for your business.
Define the Commercial Space You Want to Lease
Before looking for commercial real estate, you need to define the parameters of the building or space you want and need. Having a list of qualities such as budget, office space size, must-have amenities, accessibility, and security can help limit your search for commercial real estate to lease.
Accessibility, for example, is important to consider, whether customers will be coming to the property or not, as it's important that your employees can get there as well. Consider the foot traffic, what kind of neighboring businesses are around, parking space, and proximity to public transportation.
How is the Commercial Real Estate Zoned?
Commercial zoning is important to consider as different buildings fall within different uses. For example, a warehouse and office space are both considered commercial property but will be zoned for different types of businesses. The type of zoning dictates what type of business can make use of the commercial space and is typically local jurisdiction.
When choosing where to look for commercial spaces, check with your local chamber of commerce or zoning regulations based on ZIP code. This will help you narrow your search even further so you can focus on which commercial lease to look into.
Types of Commercial Leases
Once you've narrowed down what a commercial building must have, your budget, and where zoning permits you to do business, you can look at the commercial leases offered by the different properties. It's important to consider what type of commercial lease is appropriate for your business needs as well as the details of each lease. There are three primary types of commercial real estate leases:
Full-Service Lease
This is the most common type of commercial lease and usually with office space. Essentially, the landlord is responsible for the expenses of the property like taxes, insurance, maintenance, janitorial services, and utilities. There are no hidden costs and enables businesses to accurately budget for their monthly and annual lease payments.
Net Lease
A net lease agreement is typically cheaper in annual rent, but can also include monthly "usual costs, " such as property insurance, taxes, and common area maintenance items. These leases can be single, double, or triple net:
- Single: the tenant pays rent plus a pro-rata share of the building's property taxes
- Double net: the tenant pays a portion of the property insurance on top of rent and property taxes
- Triple net: the tenant pays the pro-rata share of property taxes, property insurance, and common area maintenance items. These are more common with restaurant and retail commercial spaces.
Modified Gross Lease
This type of lease is a mix of full-service and the net lease. For example, a commercial tenant might pay for their portion of the property taxes, insurance, and common area maintenance items, but in a lump sum along with the rent. The benefit here is that the rent is fixed without any hidden costs or sudden expenses. The utilities and janitorial services are covered by the landlord and if the taxes, insurance, or common area maintenance items increases the rent still stays the same.
Find a Broker to Facilitate the Commercial Lease
Commercial real estate leasing can be intricate and costly when mistakes are made or to get out of, if you're able to at all. It's important to have a commercial real estate agent or a tenant broker to help guide you through the process and go over the leases for the building or office space with you. Here at Goodale & Barbieri, we provide tenant representation to help our clients secure the right commercial space for their business. As one of the largest developers, property managers, and a leading real estate firm, we understand what to look for with tenants and the nuances of negotiating a lease, as well as the market. Since 1937 we've handled properties of all sorts and currently have over 4 million square feet of commercial property. Discover more about working with experienced experts by following the link below.
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